Minutes

Freedom Eagles PTA Minutes

September 10, 2013

The meeting was called to order by Nikki Parre at 6pm

In attendance

Nikki Parre, Farrah Williams, Joyce Watson, Crystal Buswell, Karin Schroeder, Todd Giles, Rob Troon

Approval of Treasurer’s Report

Joyce presented the treasurer’s report. She will amend the report after dues are paid. Todd will collect membership dues from staff members. All of the tax information has been filed for the 2012-2013 school year. Crystal motioned to accept the treasurer’s report. Nikki seconded the motion. All members present voted in favor of accepting the report.

Approval of Minutes

The minutes were presented by Farrah for the August 2013 meeting. Nikki motioned to accept the minutes as presented. Crystal seconded the motion. All members present voted in favor of accepting the minutes as amended.

Old Business

Old Home Week Parade: Nikki stated that the parade was fun and a success. She stated that a certificate of appreciation was given to The Brooks family for the use of the truck, trailer and driver for the parade.

Capri Sun Pouches: Nikki sent out the rest of the pouches. Nikki turned the earned points into cash for the PTA. The check will be for $59.18.

New Memberships: Nikki, Jamie and Farrah set up an information table at the Old Home Week Craft Fair. They collected 3 new memberships and positive feedback from many local people and visitors. The PTA also passed out PTA informational magnets.

“Welcome Back” Ice Cream Social: Nikki stated that it was a small group that attended, however, everyone had fun. Todd added that the group of people that came appreciated the event. Some new students also attended.

Wish List: Karen stated that the classes will look into one large item that everyone could work towards. 2 liter bottles are still needed for the field trip at the end of the week.

New Business

Budget: The budget outline was presented by Joyce, however, it was decided that voting on the budget should be tabled for now. Todd mentioned that it will be important to avoid 6th grade fundraising times (November and the end of April) so that families are not pressured by too many fundraisers at one time.

Square One Art: Nikki and Jamie put together information packets and gave them out to the teachers. The art work process began on September 9th.

Rob Troon/ Great American Fundraising: Rob discussed options for fundraising for the year. The Mount Washington Valley cards are a good option. They are good for one year. For every card purchased, the PTA will receive $5. The “Reach Out” program is another option. Students fill out the booklet with their parents. On average, each booklet gives back $5 to the PTA. Rob stated that typically groups combine two or more fundraisers together to make more of a profit. Nikki suggested that the Freedom School should sell cookie dough and the Mount Washington Valley card instead of the “Reach Out” program. It was unanimously decided that the Freedom School students will participate in the cookie dough, ‘Reach Out” and the Mount Washington Valley cards. Todd suggested having cookies from the fundraiser available for parents to sample at Open House. Rob will drop off two tubs of cookie dough to bake off for Open House on September 24th. Rob will attend FES on September 25th to “kick off” the fundraiser with the students from 2:50-3:20pm. Rob will also put a link onto the PTA website for online sales.

Hannaford Fundraiser: Hannaford is now promoting a fundraiser for all schools in the area.

Canvas Tote Bags: Nikki presented the idea of selling small tote bags that are embroidered with the school name and logo for parents to purchase throughout the year. Nikki received some quotes for purchasing the bags and the embroidery work from a local business. It was decided that the tote bag idea should be discussed in the spring.

Halloween Event: Nikki would like to put together a Halloween event and ask for the Student Council to help out with games and ideas. Karen stated that Betty Lee and Suzanne Pohl are the people to contact for information.

Reflections Program: Jamie will be sending out an email to the teachers about the Reflections Program. She will be requesting days and times that would be available for her to visit each classroom for a half hour to discuss the program.

Convention: Crystal presented information about the upcoming state convention coming up in November. She stated that it is a great opportunity for board members to take classes and make connections with people. She stated that the board members are requesting to use money from the PTA budget to cover a hotel room for 2 nights. The cost would be $198 plus tax. Joyce made a motion to accept the request. Nikki seconded the motion. All members present voted in favor.

Next meeting: October 8, 2013 6pm

Todd made a motion to adjourn. Crystal seconded the motion and was passed unanimously.